Privacy Policy

SOUTHERN WEDDING MEDIA LLC – PRIVACY POLICY

Effective Date: June 2026

At Southern Wedding Media LLC ("we," "our," or "us"), we respect your privacy and are committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (the "Site"), fill out our contact forms, or engage our digital photography services.

By accessing or using our Site, you signify your understanding of and agreement to the terms of this Privacy Policy.

1. INFORMATION WE COLLECT We may collect personal and technical information from you in a variety of ways when you interact with our Site:

Personal Identification Information: When you submit an inquiry, request a proposal, or sign a contract, we collect information such as your name, email address, phone number, and billing address.
Event Information: To provide our services, we collect details regarding your wedding or event, including dates, venue locations, and specific timeline logistics.
Payment Data: If you process a transaction with us, your financial data (such as credit card numbers) is collected directly by our secure third-party payment processors (e.g., Wix Payments, Stripe). Southern Wedding Media LLC does not directly store your full credit card information on our servers.
Automated Usage Data: When you access the Site, our servers automatically collect standard technical data, including your IP address, browser type, operating system, access times, and the pages you have viewed.

2. HOW WE USE YOUR INFORMATION The information we collect is used strictly for the operation and growth of our business, specifically to:

Respond to your inquiries and generate customized service proposals.
Fulfill our contractual obligations and deliver digital media files via cloud-based platforms.
Process payments, issue invoices, and manage financial bookkeeping.
Send administrative emails, such as appointment reminders, contract updates, and delivery links.
Analyze website traffic to improve user experience and optimize our site structure.
Deliver targeted advertising and promotional campaigns to relevant audiences.

3. HOW WE SHARE YOUR INFORMATION We will never sell, rent, or trade your personal information to third parties. We only share your data in the following necessary circumstances:

Service Providers: We may share information with trusted third-party vendors who assist us in operating our business, such as secure payment processors, cloud storage networks used to deliver your final RAW files and digital galleries, and email hosting services.
Legal Compliance & Protection: We reserve the right to disclose your personal information if required to do so by law, in response to a subpoena, or to protect the rights, property, and safety of Southern Wedding Media LLC, our team, or others.

4. COOKIES & TRACKING TECHNOLOGIES Our Site utilizes cookies, web beacons, and advertising pixels (such as the Meta/Facebook Pixel) to enhance your browsing experience and measure the effectiveness of our marketing.

Analytics & Advertising: These tracking technologies allow us to analyze Site traffic, understand user behavior, and deliver relevant promotional advertisements to users who have previously visited our Site.
Cookie Management: You can configure your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. Please note that if you disable or refuse cookies, some parts of this Site may become inaccessible or not function properly.

5. DATA SECURITY We implement industry-standard administrative, technical, and physical security measures to help protect your personal information. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure. While we strive to protect your data, we cannot guarantee its absolute security, and any transmission of personal information is done at your own risk.

6. YOUR PRIVACY RIGHTS & CHOICES Depending on your location, you may have certain rights regarding your personal data:

Opting Out of Marketing: You may opt out of receiving marketing or promotional emails from us at any time by clicking the "Unsubscribe" link included in those communications, or by contacting us directly. You will still receive essential administrative emails regarding your active contracts or payments.
Information Access & Deletion: You may contact us to request access to, correction of, or deletion of the personal information we hold about you, subject to certain legal and bookkeeping exceptions (such as our requirement to retain executed contracts and tax-exempt invoices for our records).

7. THIRD-PARTY LINKS & PLATFORMS Our Site may contain links to external websites, including client portals, digital contract platforms, or third-party cloud galleries. This Privacy Policy applies only to our Site. We do not control and are not responsible for the privacy practices or the content of any third-party websites.

8. CHILDREN'S PRIVACY Our Site and services are not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If we become aware that we have inadvertently received personal data from a visitor under the age of 13, we will delete the information from our records immediately.

9. CHANGES TO THIS PRIVACY POLICY We reserve the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page with an updated "Effective Date." We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting your information.

10. CONTACT US If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Southern Wedding Media LLC

Website: www.SouthernWeddingMedia.com

Email: admin@southernweddingmedia.com

Phone: 404-919-1177

Address: 1100 Peachtree St NE, Ste 200-109557, Atlanta, GA 30309